A bid has been awarded to help streamline operations in the Madison County Clerk’s office, but remodeling of the office should not begin until 2013, according to County Clerk Kenny Barger.
The county’s 2012-2013 budget was amended during Tuesday’s Madison Fiscal Court meeting to reflect additional expenses of the clerk’s office, which includes $4,500 for an architect’s renderings.
The lowest of two bids was accepted and submitted by Integrity Architecture based in Lexington.
“We’re looking into rearranging the first floor to put everybody back in the same area,” Barger said. “We have some people working in an office that’s far away. This will allow more flexibility. Without flexibility, the only remedy for it is to hire more people. Right now, with the increases that we see in retirement this year, it’s not feasible.”
The project is slated for 2013 because there are no elections, Barger said.
“It’s going to take a lot of planning to keep the office open during this time,” he said.
Another concern and reason for the remodeling is related to accommodations for the handicapped.
“Right now, we don’t have an ADA (American Disabilities Act) area for a person in a wheelchair in the motor vehicles department,” Barger said. “They can get their work done, but there’s not a counter built for someone in a wheelchair.”
The work was put out for bid, even though it was not required by law.
State law deems that work valued at $20,000 or less does not have to be advertised publicly.
When the remodeling changes are made, two offices should be vacant and available for storage on the lower level of the courthouse, Barger said.
Other efforts to streamline the office’s operations included replacing the office’s computer system. The old machines carried an $85,000 service contract that was eliminated after new computers were installed.
In other business:
• Deputy Michelle Albertson reported that 31 people are now on the county’s new home incarceration program. The relatively new program reportedly has made it easier for law enforcement to seize those who violate home incarceration rules.
• The court voted in favor of approving a $9,025 claim to purchase 10 additional cameras for the Madison County Detention Center. The cameras are part of several upgrades that have been made by Jailer Doug Thomas.
• James Coffey was hired to serve as a truck driver for the county road department.
The next meeting of the fiscal court is scheduled for 9:30 a.m. July 31 at the Madison County Courthouse.
Ronica Shannon can be reached at rshannon@
richmondregister.com or 624-6608.
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